# HumanProof ยท Policy worksheet Template version: 2026-09-28 Organisation / course / editorial team: ____________________ Process and purpose: ____________________ Your policy version / effective date: ____________________ Responsible person and contact for questions: ____________________ ## 1. Scope Assignments / documents covered: ____________________ Participating roles: ____________________ Stages to be recorded: ____________________ Unrecorded stages and additional evidence: ____________________ ## 2. Tools and disclosure | Tool or assistance | Permitted scope | Required disclosure / source | | --- | --- | --- | | Research and quotations | ____________________ | ____________________ | | Own earlier drafts / pasted text | ____________________ | ____________________ | | Translation / language correction | ____________________ | ____________________ | | Generative AI | ____________________ | ____________________ | | Collaboration / outside assistance | ____________________ | ____________________ | | Assistive technology | ____________________ | ____________________ | Recording does not automatically assess whether these tools were permitted. ## 3. Evidence and submission Required: PDF evidence / JSON alternative / bound file / additional evidence Specific requirement: ____________________ Submission channel, naming and deadline: ____________________ Source and process for independent key confirmation: ____________________ Accepted scope: embedded record / additional native PDF signature verification Handling later file versions: ____________________ ## 4. Equivalent alternatives and interruptions Technical trial before starting: ____________________ Adjustments for assistive technology / individual needs: ____________________ Alternative if capture is unavailable or a device fails: ____________________ How to report interruptions: ____________________ Additional evidence of work accepted: ____________________ ## 5. Data and responsibilities Who may see the record and manuscript? ____________________ Recipient storage location and access controls: ____________________ Purpose and agreed retention / deletion: ____________________ Responsibility for keys, access and deletion: ____________________ How participants are informed about data scope and sharing: ____________________ ## 6. Verification and questions Technical reviewer / role: ____________________ Person / role making the substantive decision: ____________________ How integrity, file comparison and key trust are recorded: ____________________ Opportunity to explain unusual or missing data: ____________________ Contact and process for objections: ____________________ - [ ] Participants know the rules before the recorded work begins. - [ ] A gap, file mismatch or unconfirmed key first prompts clarification. - [ ] No automatic authorship or misconduct decision rests solely on a HumanProof finding. - [ ] The specific policy has been reviewed and approved by the responsible people. Approval / date / next review: ____________________ This worksheet provides structure, not a legal basis, statutory retention period, certification or ready-made assessment regulation.